Hillingdon Citizens Advice Bureau – Administrator

Detail of the Charity:

Hillingdon and Ealing Citizens Advice (HECA) is a registered charity that provides free, confidential, impartial and independent advice. Our services are available to all Hillingdon residents.

Our mission statement is to provide the advice that people need for the problems they face, and to improve the policies and practices that affect peoples’ lives.

HECA core services are: Advice & Information at the Hayes, Uxbridge and Ruislip CABx, a telephone advice line and telephone call-back service, guidance and assistance with negotiating with agencies, and referring to HECA’S projects and other specialist agencies as appropriate.

Details of the Volunteering Opportunity:

Purpose of role:

To provide assistance in the administration of the Hillingdon Citizens Advice Bureau in accordance with the aims and principles of CABx.

Main duties:

  • Collate statistics, file paper work, photocopy and contact clients to ascertain success outcomes
  • Work collaboratively with other colleagues involved in the advice process
  • Provide a service that is based on sensitivity and respect for clients
  • Maintain confidentiality about clients and their contact with the Bureau
  • Consult the duty Advice Session Supervisor appropriately
  • Work with agreed Bureau systems and procedures
  • Answer the telephone and refer calls or take messages
  • Create, maintain and archive paper and electronic filing system in accordance with the Bureau’s systems and procedures
  • Liaise with support staff regarding support for individual clients

Other duties:

  • Check facilities in the reception area are in order before opening times
  • Replenish stocks of stationary, leaflets and posters, and order forms from suppliers
  • Update public information materials
  • Maintain online and paper appointmenet diaries
  • Collate statistics and compile reports to a prescribed format
  • Use IT for record keeping
  • Ensure that all work conforms to the Bureau’s systems and procedures

Time commitment:

  • Minimum commitment of 1 day per week (10am-4pm) for 1 year

Skills required:

  • An understanding of and commitment to the aims and principles of the CAB service including the equality and diversity policies
  • An understanding of Discrimination of willingness to learn about it
  • Ability to give and receive feedback objectively and sensitively and willingness to challenge constructively
  • Ability to monitor and maintain own standards
  • Experience of providing reception services or similar, preferable within a social welfare environment
  • Excellent verbal communication skills including telephone skills
  • Good numeracy and literacy skills
  • Ability to access relevant signposting information including electronic and written materials
  • Ability to implement agreed administrative policies and procedures in a busy work environment
  • Good IT skills including MS Word, email and the internet
  • Flexibility and approachability
  • Ability to manage time effectively

Additional benefits to the Volunteer:

  • Relevant training provided
  • Hours volunteered will be recorded on your HEAR – which goes on your permanent university record
  • All hours contribute towards your Brunel Volunteers Award, which leads to an invitation to the Brunel Volunteers Awards Ceremony

Interested? Apply now!

Please note '*' denotes mandatory fields

First Name(s) *
Last Name *
Email *
Your Brunel Student ID Number *
What course are you studying? *
Mobile / Home Telephone*
Have you come to study at Brunel from outside the EU? *
If you are an international student which visa do you hold? *
Tell us abit about yourself i.e. your interests, what you can bring to the organisation, why you want to volunteer? etc*

captcha

  • Enter the Above Text(*)
  • Comments are closed